Participation Agreement and Disclaimer

GeoMôn Guided Walks – Participation Agreement and Disclaimer

By joining this guided walk, you acknowledge and agree to the following terms in our Participation Agreement:

Inherent Risks: You understand that outdoor walking involves inherent risks, including uneven ground, steep terrain, coastal cliffs, and changing weather or tides.
Personal Responsibility: You accept that you attend entirely at your own risk and are responsible for your own safety, actions, and belongings.
Fitness and Equipment: You confirm you have a suitable level of fitness for the route and are wearing appropriate footwear and clothing for coastal/outdoor conditions.
Dynamic Hazards: You agree to follow safety briefs regarding cliffs and tidal paths, but acknowledge that natural environments can change unpredictably.
Under-18s: Any minors in your care remain your strict responsibility at all times during the walk.
Dogs: Any dogs remain your strict responsibility at all times, and you are asked to keep them on a leash during the walk.
Legal Protections: Nothing in this disclaimer excludes or limits our liability for death or personal injury resulting from our negligence, or any other liability which cannot be lawfully excluded under British law.

July 2026

Privacy Notice: Guided Walks

1. Who We Are

GeoMôn is the Data Controller for all personal information collected during the booking and delivery of our guided walks. We process your data in accordance with the UK GDPR and Data Protection Act 2018.

2. What Personal Data We Collect

To manage ticketing tiers and run our outdoor walks safely, we collect:

Booking Details: Name, email address, walk selection, mobile number, and emergency contact details if applicable.
Membership Status: Your membership status to verify eligibility for free tickets.
Participant Demographics: Group size and the age range of any minors attending if applicable.
Essential Health and Mobility Data: Any physical conditions, allergies, or mobility requirements you choose to share that may impact your safety on the trail.
Payment Information: processed securely via Zeffy; we do not store full card details.

3. Third-Party Booking and Payment Processing (Zeffy)

We use Zeffy, a zero-fee ticketing platform for non-profits, to manage our guided walk bookings and ticket sales safely.

When you book a walk, your data is processed by Zeffy in accordance with their security standards.
Payment details are handled via Zeffy’s payment processor (Stripe). GeoMôn staff never see or store your credit or debit card numbers.
Voluntary contributions added to Zeffy at checkout go directly to Zeffy to keep their platform free; this transaction data is managed entirely between you and Zeffy.

4. Why We Need Your Data (Legal Basis)

Contractual Necessity: We use your details to process ticket fees, issue booking confirmations, and send walk updates.
Vital Interests & Public Safety: We collect emergency contact and health disclosures strictly to ensure your physical safety on remote trails and to assist emergency services if an accident occurs.
Consent: If you explicitly choose to opt in via the check-box on Zeffy, we will use your email to send updates about future GeoMôn events.

5. How Long We Keep Your Data

Health and Emergency Contact Forms: Destroyed securely within 30 days after the walk concludes.
Booking & Non-Member Financial Transactions: Retained for 6 years to comply with UK financial and tax audit requirements.
Incident Reports: If an injury occurs on the trail, the report containing your personal details will be kept for 3 years (or until a minor reaches age 21) for insurance compliance.

6. Who We Share Your Data With

Your data is kept strictly confidential and is only shared with:

Your Walk Leader: The specific guide leading your walk receives the attendance roster and any relevant medical/mobility disclosures to ensure group safety on the terrain.
Emergency Services: Shared only in medical emergencies.

7. Your Rights and Contact Info

You have the right to access, correct, or request the deletion of your data. You can also complain to the UK Information Commissioner’s Office (ICO) if you believe your data has been mishandled.